Managing Your Organization

Edit the Organization Name and Description

You can edit the full name and the description of your organization.

Prerequisites

This operation requires the rights included in the predefined Organization Administrator role or an equivalent set of rights.

Procedure

1. In the top navigation bar, click Administration.

2. Under Settings, click General.

The list of general settings, such as organization name, default URL, full name, and description displays.

3. To modify the full name and the description of the organization, click Edit.

4. Apply the necessary changes and click Save.

Modify Your Email Settings

You can review and modify the default email settings that were set when the system administrator created your organization

Cyfuture Cloud Console sends alert emails when having important information to report, for example, when a data store is running out of space. By default, an organization sends email alerts to the system administrators or a list of email addresses specified at the system level by using an SMTP server specified at the system level. You can modify the email settings at the organization level if you want Cyfuture Cloud Console to send alerts for that organization to a different set of email addresses than those specified at the system level or you want the organization to use a different SMTP server to send alerts than the server specified at the system level.

Prerequisites

This operation requires the rights included in the predefined Organization Administrator role or an equivalent set of rights.

Procedure

1. In the top navigation bar, click Administration.

2. Under Settings, click Email.

The email settings for your organization are displayed.

3. Click Edit.

4. Edit the SMTP server settings on the SMTP Server tab.

a.Select whether to use a custom SMTP server or the default.

b If you select to use a custom SMTP server, enter the DNS host name or IP address of the SMTP server in the SMTP server name text box.

c (Optional) Enter the SMTP server port.

d (Optional) Select whether to require authentication and enter a user name and password.

5. To edit the notification settings, click the Notification Settings tab.

a. Select to use custom notification settings.

b Enter the email address that appears as the sender for organization emails.

c (Optional) Enter the text to use as the email subject prefix.

d (Optional) Select whether to send notifications to all organization administrators or to specific email addresses.

e (Optional) If you select to send notifications to specific email addresses, enter the email addresses by separating them with a comma.

6. Click Save.

Test SMTP Settings

After you modify the email settings for your organization, you can test the SMTP settings.

Prerequisites

This operation requires the rights included in the predefined Organization Administrator role or an equivalent set of rights.

Procedure

1. In the top navigation bar, click Administration.

2. Under Settings, click Email.

The email settings for your organization are displayed.

3. Click Test.

4. Enter a destination email address and the SMTP server password to test the SMTP settings, and click the Test button.

Modify Domain Settings for the Virtual Machines in Your Organization

You can set a default Windows domain which virtual machines created in your organization can join. Virtual machines can always join a domain for which they have credentials, regardless of whether you specify a default domain or not.

Prerequisites

This operation requires the rights included in the predefined Organization Administrator role or an equivalent set of rights.

Procedure

1. In the top navigation bar, click Administration.
   
   
2. Under Settings, click Guest Personalization.
   
   
3. Select to enable the domain join for the virtual machines in the organization.
   
   
4. Enter the domain name, user name, and password.
   
   The credentials that you enter apply to a regular domain user, not a domain administrator.
   
   
5. (Optional) Enter an account organizational unit.
   
   
6. Click Save.

Working with Multiple Sites

The Cyfuture Cloud Console Multisite feature enables a service provider or a tenant of multiple, geographically-distributed Cyfuture Cloud Console installations (server groups) to manage and monitor those installations and their organizations as single entities.

The Cyfuture Cloud Console Tenant Portal provides organization administrators with a way to associate organizations at associated sites.

For more information about site associations, see the Cyfuture Cloud Console Service Provider Admin Portal Guide.

Configure and Manage Multisite Deployments

After a system administrator has associated two sites, organization administrators at any member site can begin associating their organizations.

To create an association between two organizations (we will call them Org-A and Org-B here), you must be an organization administrator for both organizations so that you can log in to each organization, retrieve its local association data, and submit the retrieved data to the other organization.

Important The process of associating two organizations can be logically decomposed into two complementary pairing operations. The first operation (in this example) pairs Org-A at Site-A with Org-B at Site-B. You must then pair Org-B at Site-B with Org-A at Site-A. Until both pairings are complete, the association is incomplete.

Prerequisites

• The sites occupied by the organizations must be associated.
• You must be a system administrator at both sites or an organization administrator at both organizations.

Procedure

1. Log in to the Cyfuture Cloud Console tenant portal of Org-A at Site-A to retrieve its local association data.

a Click Administration.

b Under Settings, click Multisite.

c To download the data in XML format, click Export local association data.

The browser saves the data in a file in its Downloads folder.

2. Log in to the Cyfuture Cloud Console tenant portal of Org-B at Site-B to submit the local association data from Org-A at Site-A.

a. Click Administration.

b. Under Settings, click Multisite.

c. Click Create new organization association.

Submit the association data you downloaded in Step 1 to Org-B by clicking the upload arrow below the New Association XML text box and selecting the local association data you downloaded in Step 1.

d. Click Next to verify and submit the data.

The system pairs Org-A at Site-A with Org-B at Site-B.

e. Click Finish to view the associated organization.

f. To view details of the associated organization or delete the association, click the

Organization Name card.

3. Complete the association by repeating Step 1 and Step 2 to retrieve the local association data from Org-B and submit it to Org-A.

Understanding Leases

Creating an organization involves specifying leases. Leases provide a level of control over an organization's storage and compute resources by specifying the maximum amount of time that vApps can be running and that vApps and vApp templates can be stored.

The goal of a runtime lease is to prevent inactive vApps from consuming compute resources. For example, if a user starts a vApp and goes on a vacation without stopping it, the vApp continues to consume resources.

A runtime lease begins when a user starts a vApp. When a runtime lease expires, Cyfuture Cloud Console stops the vApp.

The goal of a storage lease is to prevent unused vApps and vApp templates from consuming storage resources. A vApp storage lease begins when a user stops the vApp. Storage leases do not affect running vApps. A vApp template storage lease begins when a user adds the vApp template to a vApp, adds the vApp template to a workspace, downloads, copies, or moves the vApp template.

When a storage lease expires, Cyfuture Cloud Console marks the vApp or vApp template as expired, or deletes the vApp or vApp template, depending on the organization policy you set.

Modify the vApp and vApp Template Lease Policies Within Your Organization

You can review and modify the default policies that were set by the system administrator when your organization was created.

Prerequisites

This operation requires the rights included in the predefined Organization Administrator role or an equivalent set of rights.

Procedure

1. In the top navigation bar, click Administration.
   
   
2. Under Settings, click Policies.

You can view the default policies that your system administrator has set.

     3. Click Edit.

     4. Edit the vApp leases.

vApp leases provide a level of control over the organization storage and compute resources by specifying the maximum amount of time that vApps can be running and that vApps can be stored. You can also specify what happens to the vApps when their storage lease expires.

a. To define how long vApps can run before they are automatically stopped, enter the maximum runtime lease.

b. Select a runtime expiry action, such as power off or suspend.

c. To define how long stopped vApps remain available before being automatically cleaned up, enter the maximum storage lease.

c. Select a storage cleanup action, such as to delete permanently the vApps or move them to the expired items.

d. Edit the vApp template lease.

vApp template leases provide a level of control over the organization storage and compute resources by specifying the maximum amount of time that vApp templates can be stored. You can also specify what happens to the vApp templates when their storage lease expires.

 a. To define how long the vApp templates remain available before being automatically cleaned up, enter the maximum storage lease.

 b. Select a storage cleanup action, such as to delete permanently the vApp templates or move them to the expired items.

 6. Click OK.

Modify the Password and User Account Policies Within Your Organization

You can review and modify the default password and user account policies that were set by the system administrator when your organization was created.

The password and user account policies define the Cyfuture Cloud Console behavior when a user enters an invalid password.

Prerequisites

This operation requires the rights included in the predefined Organization Administrator role or an equivalent set of rights.

Procedure

1. In the top navigation bar, click Administration.
   
   
2. Under Settings, click Policies.

You can view the default policies that your system administrator has set.

3. Click Edit.

4. Enable locking of a user account after a number of invalid login attempts.

5. Enter the number of invalid login attempts before the account is locked.

6. Enter the time interval in minutes, in which the user with locked account cannot log back in.

7. Click OK.

Create an Advisories Dashboard

You can create notifications that appear on top of the UI pages in the Tenant Portal. The messages can appear to the users within an organization or the users in all organizations.

You cannot edit advisories once you create them.

Prerequisites

Verify that you are logged in as a system administrator.

Procedure

1. From the top navigation bar, select Administration.
   
   
2. In the left panel, under Settings, select Advisories and click New.
   
   
3. In the description box, add the text of the notification.

You can use basic Markdown to add links to the notifications.

4. Select the priority of the message.

 Different priority messages appear as different colors. The notifications appear in the order of their priority. Mandatory advisories cannot be dismissed or snoozed.

5. Select the period for which you want the notification to appear in the UI.

You can view all advisories in the Advisories tab, however they appear to the selected group of users only during the selected period.

6. Click OK.

Results

The notification appears above the top navigation bar of the selected portal.

 

What to do next

Delete the notification by selecting the radio button next to it and clicking Delete. The advisories appear in the Advisories tab even after they expire. To remove them from the list, you must delete them.